Child Nutrition Program
May 15, 2007
The Dale County Board of Education invites you to bid on Food Service Equipment for the Dale County Child Nutrition Program.
Attached is a copy of Bid Specifications and Instructions. Please read the instructions and specifications carefully. If the document is not submitted as requested, it may be such that we cannot classify this offer as a legitimate bid, and you may be disqualified. A copy of this document shall be retained for future reference.
As required by Alabama Bid Law, a bid bond must be submitted with the bid in the amount of 5% of the total bid price. This may be in form of a certified check or a bid bond.
Sealed bids must be in the office of the Superintendent of Education no later than 10:00 a.m. on Friday, June 15, 2007, at which time the bids will be opened. The Dale County Board of Education reserves the right to reject any and all bids and to waive formalities in awarding this bid to the low responsible bidder. Print on the outside of the sealed envelope, "FOOD SERVICE EQUIPMENT BID".
If you have any questions concerning this bid, please contact Julie Gill, Director, Child Nutrition Program at 334-774-2355 ext. 230 or email at jgill@dalecountyboe.org.
Sincerely,
Phillip Parker
Superintendent
Instructions to Bidders
This document will serve as a contract between the Dale County Board of Education and the vendor once the bid is awarded.
GENERAL INFORMATION
A. All bidders must use the Dale County Board of Education CNP form for submitting their bid.
B. All bids must be sealed and marked "FOOD SERVICE EQUIPMENT BID" with opening time and date.
C. No late bids will be opened.
D. Bids will not include State Sales Tax or Federal Excise Taxes.
E. Records showing successful bidder(s) and prices quoted will be placed on file and may be examined upon request. If contract is awarded to someone other than the lowest bidder, a note of explanation will appear in the bid file.
F. All bids must be firm, however, Dale County Board of Education has the option to purchase all equipment or any combination the Dale County Board of Education so desires based on fund availability.
G. Warranties, pictures, brochures, parts, and maintenance manuals and specifications taken directly from manufacturer shall accompany all bids.
H. Each vendor is required to make an appointment to visit each job site prior to the bid date and familiarize him/herself with actual job site conditions. A sign in sheet will be available for each vendor to sign.
I. All "Pre-Approved Equal" requests must be submitted 7 days prior to bid opening.
METHOD OF BID AWARD
J. The successful bidder shall be an established company experienced in the specified equipment.
K. The Dale County Board of Education reserves the right to award separate contracts for each item, or in any combination of items to one vendor or any other deemed to be in the best interest of the Dale County Board of Education.
L. In the event the low responsible bidder refuses to accept the entire requirements without deviation, this vendor’s bids will be considered unacceptable.
M. After refusal by the first bidder, the bid will be awarded to the next low bidder meeting requirements and specifications.
PRICING
N. Prices are to be quoted as indicated on the proposal form. Bid only one (1) brand that meets specifications. If more that one brand is quoted, the highest price will be used in tabulating the bid.
STANDARD CONTRACT CONDITIONS
O. This contract shall be governed in all respects – as to validity, construction, capacity, performance or otherwise – by the laws of the State and the United States.
P. Contractors providing service under the Request for Bid, herewith assure the school system that they are conforming to the provisions of the Civil Rights Act of 1964, as amended.
Q. Contractors shall comply with Executive Order 11246, Entitled "Equal Employment Opportunity," as amended by Labor regulations (41CFR Part 60).
R. State Sales and Use Tax Certificate of Exemption form will be issued upon request.
S. Contractor shall comply with applicable Federal, State, and Local laws and regulations pertaining to wages, hours, and conditions of employment. In connection with contractor’s performance of work under this contract, contractor agrees not to discriminate against any employee(s) or application(s) for employment because of age, race, color, religion, sex, national origin or handicap.
T. The contractor agrees to retain all books, records and other documents relative to the agreement for three (3) years after final payment. The system, its authorized agents, and/or State/Federal representatives shall have full access to, and the right to examine any of said materials during said period. If any investigation or audit is in progress, records shall be maintained until stated matter is closed.
U. Contactor shall comply with all applicable standards, orders or requirements issued under Section 306 of the Clean Air Act (42 U.S.C. 1857[h]), Section 508 of the Clean Water Act (33 U.S.C. 1368), Executive Order 11738 and Environmental Protection Agency regulations (40 CFR Part 15), which prohibit the use under non-exempt federal contracts, grants or loans of facilities included on the EPA list of Violating Facilities.
V. By signing this document, the contractor certifies that his bid is made without prior understanding, agreement or connection with any cooperation, firm or person submitting a bid for the same materials, supplies or equipment, and is in all respect fair and without collusion or fraud. The contractor certifies that collusive bidding is a violation of Federal law and can result in fines, prison sentences and civil damage awards.
W. Prohibition against conflicts of interest, gratuities and kickbacks: Any employee or any official of the school system, elective or appointive, who shall take, receive or offer to take or receive, either directly or indirectly, any rebate, percentage of contract, money or other things of value as an inducement or intended inducement, in the procurement of business, or the giving of business, for, or to, or from any person, partnership, firm or corporation, offering bidding for, or in open market seeking to make sales to the school system shall be deemed guilty of a felony and upon conviction such person or persons shall be subject to punishment or a fine in accord with State and/or Federal laws.
INSTALLATION RESPONSIBILITIES
X. Successful Foodservice Bidder:
1. Coordinate with Dale County Schools for the delivery of equipment.
2. Remove existing replacement equipment.
3. Deliver and off load new equipment.
4. Set new equipment in place and remove all PVC protective coatings.
5. Remove all cartons and crates.
6. Provide all specified accessories for new equipment.
Y. School System:
1. Provide access to the building for all required work to be completed.
Instructions for Certification
1. By signing and submitting this form, the prospective lower tier participant is providing the certification set out on the reverse side in accordance with these instructions.
2. The certification in this clause is a material representation of fact upon which reliance was placed when this transaction was entered into. If it is later determined that the prospective lower tier participant kn9wingly rendered an erroneous certification, in addition to other remedies available to the Federal Government, the department or agency
with which this transaction originated may pursue available remedies, including suspension and/or debarment.
3. The prospective lower tier participant shall provide immediate written notice to the person to which this proposal is submitted if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances.
4. The terms "covered transaction," debarred," "suspended," "ineligible," "lower tier covered transaction," "participant," "person," "primary covered transaction," "principal," "proposal," and "voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and Coverage sections of rules implementing Executive Order 12549. You may contact the person to which this proposal is submitted for assistance in obtaining a copy of those regulations.
5. The prospective lower tier participant agrees by submitting this form that, should the proposed covered transaction be entered into, it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated.
6. The prospective lower tier participant further agrees by submitting this form that it will include this clause titled "Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion Lower Tier Covered Transactions," without modification, in all lower tier covered transactions and in all solicitations for lower tier covered transactions.
7. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. A participant may decide the method and frequency by which it determines the eligibility of its principals. Each participant may, but is not required to, check the Nonprocurement List.
8. Nothing contained in the foregoing shall be construed to require establishment of a system of records in order to render in good faith the certification required by this clause. The knowledge and information of a participant is not required to exceed that which is normally possessed by a prudent person in the ordinary course of business dealings.
9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a covered transaction knowingly enters into a lower tier covered transaction with a person who is suspended, debarred, ineligible, or voluntarily excluded from participation in this transaction, in addition to other remedies available to the Federal Government, the department or agency with which this transaction originated may pursue available remedies, including suspension and/or debarment.
U. S. DEPARTMENT OF AGRICULTURE
Certification Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion - Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549, Debarment and Suspension, 7 CFR Part 3017, Section 3017.510, Participants' responsibilities. The regulations were published as Part IV of the January 30, 1989, Federal Reqister (pages 4722-4733). Copies of the regulations may be obtained by contacting the Department of Agriculture agency with which this transaction originated.
(BEFORE COMPLETING CERTIFICATION, READ INSTRUCTIONS)
Organization Name
PR/Award Number or Project Name
Names(s) and Titles(s) of Authorized Representative(s)
Signature(s)
Date
Dale County Board of Education
Child Nutrition Program
Quote Sheet
Item: Conveyer Dishwasher
School: Ariton High School
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Removal of old equipment |
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Accessories – Please list
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I CERTIFY BY MY SIGNATURE AND BELOW THAT THE COSTS QUOTED IN THIS PROPOSAL ARE CORRECT AND THAT I HAVE THE AUTHORITY TO OBLIGATE THE COMPANY TO PERFORM UNDER THE CONDITIONS OUTLINED IN CONTRACT.
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Signature
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Print or Type Name
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Company Name
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Title
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Date
Dale County Board of Education
Child Nutrition Program
Quote Sheet
Item: Convection Oven
Schools: Dale County High School (1 each)
Newton Elementary School (1 each)
List price for (1) Convection Oven
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Delivery Cost |
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Removal of old equipment |
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Accessories – Please list
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Total Cost for Board of Education |
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I CERTIFY BY MY SIGNATURE AND BELOW THAT THE COSTS QUOTED IN THIS PROPOSAL ARE CORRECT AND THAT I HAVE THE AUTHORITY TO OBLIGATE THE COMPANY TO PERFORM UNDER THE CONDITIONS OUTLINED IN CONTRACT.
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Signature
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Print or Type Name
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Company Name
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Title
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Date
Dale County Board of Education
Child Nutrition Program
Quote Sheet
Item: Combi Oven (1) Each
School: Midland City Elementary School
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Removal of old equipment |
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Accessories – Please list
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I CERTIFY BY MY SIGNATURE AND BELOW THAT THE COSTS QUOTED IN THIS PROPOSAL ARE CORRECT AND THAT I HAVE THE AUTHORITY TO OBLIGATE THE COMPANY TO PERFORM UNDER THE CONDITIONS OUTLINED IN CONTRACT.
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Signature
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Print or Type Name
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Company Name
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Title
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Date
Dale County Board of Education
Child Nutrition Program
Equipment Specifications for
Ariton High School
Dishwasher, Conveyor Type
Hobart Model CRS66A-1884
Conveyor Dishwasher/22" Pre-Wash Section, Opti-Rinse, R-L operation, single tank, 203 racks/hour, auto-fill, auto-timer, top mount controls, s/s splash shields, front panel, frame & legs, 15 kw tank heat, 30 kw booster, 480/60/3
Unit to be set in place and existing extended vent hood to be connected. Utility connections and startup to be performed by others.
Dale County Board of Education
Child Nutrition Program
Equipment Specifications for
Midland City Elementary School
Item No. 1
Combi Oven, Electric, Full Size
Rational model SCC 62
SelfCooking Center®, full-size, electric, SelfCooking control w/7 modes, Combi-Steamer w/3 modes, (6) 18" x 26" or (12) 12" x 20" pan capacity, CleanJet auto-clean, CDS self-clean, core temperature probe w/6 point measurement, retractable hand shower, hinging rack rails & 3 s/s grids, USB interface, 21kw.
Customer voltage will be verified.
Accessories:
1 ea. 208/60/3ph, 60 amps, 3 AC, std
1 ea. Standard Warranty: 1 year parts and labor (subject to terms defined in the full warranty), installation inspection and demo (n/c) (NET)
1 ea. Model CAP Chef Assistance Program, a RATIONAL certified Chef conducts 4 hours specialized application training w/personnel, no charge
1 ea. 60.30.117 UG II Stationary Oven Stand, open front, s/s construction, top, side panels, undershelf, 14 pr. pan slides, legs with adjustable feet, for SCC62, SCC102, CM62 & CM102 series
4 ea. 56.00.210 Cleaner Tablets, pack of 100, for all SelfCookingCenter® units, goes up to 70% further than liquid cleaner
4 ea. 56.00.211 Rinse Aid Tablets, pack of 50, for all SelfCookingCenter® units, goes up to 100% further than liquid rinse aid
10 ea. 6010.2101 Gastronorm Grid Shelf, 2/1 size, 24" x 20", stainless steel
10 ea. 6019.1150 Fry basket, 1/1 GN, 12" x 20"
Midland City Elementary School continued:
Item No.1-A
Water Filter Assembly
Everpure Model EV9797-21A
KleenSteam® II Single System, Water Filter System, total system for boiler base steamers, 1.75 gpm flow rate, deliming, 7CB5 carbon filter, SS-10 scale inhibitor cartridge, dip tube, pressure gauge, water shut-off valve & wall bracket.
Five year limited warranty on water treatment system
One year limited warranty on replaceable elements
Dale County Board of Education
Child Nutrition Program
Equipment Specifications for
Newton School and Dale County High School
Natural Gas Convection Oven
Southbend Model GB/25SC
Marathoner Gold Convection Oven, Gas, Double-decked, deep depth, solid state controls, with 6" high legs, stainless steel front, sides, top, and rear jacket, 180,000 BTU
May need legs removed to be installed on raised platform in Newton School kitchen. On site inspection required prior to bid for installation options.
Accessories:
Standard one year limited warranty
Natural Gas
120/60/1, std.
Knocked-down packaging
Stainless Steel rear enclosure panel
Instructions to Bidders
Dale County School System
113 W. Reynolds St.
Ozark, AL 36360
Internal Connections Specifications
Contact: Barbara Hurst bhurst@dalecountyboe.org
(334) 774-2355 ext 231 fax (334) 774-3503
Vendor SPIN # is required _______________________ contact:___________
Vendor Name and Address: _______________________ phone______________
_______________________ fax________________
_______________________ e-mail______________
Items listed below may be purchased pending E-rate funding and available school funds for the time period of July 1, 2007-June 30, 2008.
Item(Attach specifics for each item quoted) Qty Price per server
Win 2003 Standard Edition Server 4+ _________
MS OEM WINDOWS SERVER STANDARD EDITION 2003 WITH 5 USER CAL
2 INTEL XEON 2.80 GHZ 800 MHZ FSB 2 MB CACHE PROCESSOR
2 GB DDR2-400 ECC MEMORY
INTEL SE7502BD2 DUAL SCSI DDR2 MOTHERBOARD
INTEL GIGABIT NIC
ONBOARD ATI RAGE XL VIDEO WITH 8 MB RAM
BLACK TOWER CASE WITH 600 WATT EPS POWER SUPPLY
2 FUJITSU 73 GB 10 K RPM U320 SCSI HD
52x32x52 CDRW DRIVE
3.5 FLOPPY DRIVE
OPTICAL WHEEL MOUSE
PS2 KEYBOARD
CONFIGURED TO SOFTWARE RAID 1 (MIRRORED)
3 YEAR ON-SITE HARDWARE WARRANTY (NEXT BUSINESS DAY)
Above quote should be submitted by December 15, 2006.
Dale County School System
113 W. Reynolds St.
Ozark, AL 36360
Internet/Telecom Specifications
Contact: Barbara Hurst bhurst@dalecountyboe.org
(334) 774-2355 ext 231 fax (334) 774-3503
Vendor SPIN # is required _______________________ contact:___________
Vendor Name and Address: _______________________ phone______________
_______________________ fax________________
_______________________ e-mail______________
***We are not requesting Internet or T1 lines for Internet because we are part of the Alabama Supercomputer Consortium.
Items listed below may be purchased pending E-rate funding and available school funds for the time period of July 1, 2007-June 30, 2008.
Item(Attach specifics for each item quoted) Qty Price
1. E-mail 250 users ______ year
2. Web hosting 500mb ______year
3. Cellular phone service with radio capabilities for Administrators
36 users plus up to 4 new users
Plan with 500 weekday minutes (each user) ______ per month
***must utilize existing cellular phone equipment and be compatible with existing service provided by Dale County Sheriff’s Department.
4. Cellular phone service with radio capabilities for school buses
44 users plus up to 3 new users
Plan with 10 weekday minutes (each user) _______per month
***must utilize service and be compatible with existing service provided by Dale County Sheriff’s Department.
5. Basic Telephone Service, Fax Machine telephone lines, Long Distance Service,
Wire Maintenance Plan, Directory Assistance, toll charges
51 existing plus up to 4 new at various schools _______ per month
***must be a common carrier of telecommunication services
Above quote should be submitted by December 15, 2006.